1. PURPOSE AND ACCOUNTABILITY

The International Union of Operating Engineers Local 727 (“Local 727,” “we,” “us,” or “our”) is committed to protecting the privacy and security of its members’ personal information. This Privacy Policy explains how we collect, use, store, and protect personal information through our website and internal membership management systems (CRM).

The International Union of Operating Engineers Local 727 is responsible for all personal information under its control. The Business Manager is responsible for ensuring compliance with this Privacy Policy.

2. INFORMATION WE COLLECT

We may collect and store the following types of information from members and authorized users:

• Name
• Mailing address
• Email address
• Telephone number
• Membership status and classification
• Employer information
• Dues, billing, and invoice records
• Login credentials and access logs

Personal information is limited to what is necessary for the purposes identified by Local 727. Personal information is required so that Local 727 can represent its members. If personal information is not provided, or is not fully and accurately provided, it may affect the Local’s ability to represent its members. Member cooperation is necessary.

3. PURPOSE OF COLLECTION

Personal information is collected and used solely for legitimate union purposes, including:

• Managing union membership
• Communicating with members
• Issuing dues notices and invoices
• Maintaining accurate membership records
• Administering union benefits and operations
• Website and system security
• Legal proceedings, including the grievance process under collective agreements, labour arbitrations, and matters before the Labour Board or courts
• Such other uses as determined by the Business Manager or those designated by the Business Manager

Personal information is collected, used, and disclosed with the knowledge and consent of members, except where otherwise permitted or required by law. Member consent is required so that the Local can properly represent its members. If a member does not provide consent, it may affect the Local’s ability to represent its members.

Use of the website, CRM, and related systems is also governed by the Website and CRM Terms of Use, which users must accept as a condition of access.

4. AUTHORIZED ACCESS AND USE

Access to non-public member information is strictly limited to:

• Members accessing their own information
• Authorized union officers, agents, stewards, employees, and staff, as designated by the Business Manager

All access is granted at the discretion of the Business Manager and may be suspended or revoked at any time without notice.

5. DATA SHARING

Local 727 does not sell or rent member information. Information may be shared only:

• When required by law
• With service providers necessary for union operations (e.g., billing, hosting), under confidentiality obligations
• With the International Union, as required for official purposes

Authorized users are bound by the Website and CRM Terms of Use, including confidentiality obligations and restrictions on disclosure.

6. DATA SECURITY

We implement reasonable administrative, technical, and physical safeguards to protect member data against unauthorized access, disclosure, alteration, or destruction. However, no electronic system can be guaranteed to be 100% secure.

7. DATA RETENTION

Member information is retained only as long as necessary for union operations, legal compliance, and record-keeping obligations. Local 727 makes reasonable efforts to ensure that personal information is accurate, complete, and up to date for the purposes for which it is used.

8. MEMBER RIGHTS AND ACCESS

Members may request access to their personal information, request corrections to inaccurate or incomplete information, and inquire about how their information is handled. Members may also challenge the Union’s compliance with this Privacy Policy.

Requests or complaints should be directed to the Business Manager, who will investigate and respond within a reasonable time.

9. EXTERNAL LINKS

Our website may contain links to external websites not controlled by Local 727. We are not responsible for the privacy practices of those sites.

10. POLICY UPDATES

This Privacy Policy may be updated from time to time. Updates will be posted on this website.

11. DATA BREACH NOTIFICATION

In the event of a breach of security safeguards involving personal information that poses a real risk of significant harm, Local 727 will notify affected individuals and/or as required by law.

12. RELATIONSHIP TO TERMS OF USE

This Privacy Policy should be read together with the Website and CRM Terms of Use. In the event of any inconsistency, the Terms of Use govern access and permitted use of the website and CRM, and this Privacy Policy governs the collection, use, and protection of personal information.

This Privacy Policy is subject to applicable Canadian and Nova Scotian Law and, where relevant, the Constitution of the International Union of Operating Engineers and Local 727 By-laws.